1. Planning for Technology Transfer

·         Innovators Profile 

·         Literature development of the product .The literature should be in two languages (i.e. English and the local language). The literature should contain product specification, price, performance specification etc.

·         Keep sufficient copies of all literature related to the product (Minimum 100 copies)

·         Post card size color photograph of each model of the products 

·         Video / CD

·         Technical drawing (Engineering drawing to carry out the production)

·         Details of the product unit cost break up which includes cost data on material, labor, profit etc.

·         Ideas about the legal requirements for the proposed venture like sales tax, excise, CST, any special clearance or registration etc.

·         Cost sheet (approx) about the investment requirements for setting up an enterprise for the product.

·         Details about the kind of raw material required, sources of raw material, manufacturing processes etc.,

·         Papers/documents related to IPR protection (Patent/design registration/trade mark etc.)

·         Reports in support of technical testing or market survey or any feasibility studies carried out for the innovation

·         Document related to any of recognition / reward /award etc.

·         Sales record of the product if any

·         Details of the entrepreneurs who have purchased the technology

·         Details of any article published in media for the credibility of the product

·         Work out NPV with different options

·         Work out the draft technology transfer agreement in local languages along with English

·         Work out the arrangement of possible financial support to be offer for the entrepreneur

·         Final consent of the innovator (preferably in writing) for the minimum least amount to be taken from the entrepreneurs

 2. Notification / advertisement 

·         Distribution of pamphlet mentioning notification

·         Press advertisement in news paper

·         Direct letters to the entrepreneurs

·         Identify small industries magazines/publications to advertise there

·         Questionnaire forms for the entrepreneurs (In local languages along with English)

·         Maintain a register of inquiries received in response of notification, which contains the name, address, contact number, background (details about current business/activities) and the area of interest (manufacturing/marketing/technology etc.) of the parties

3. Evaluation of offer received

·         Use a questionnaire form for the assessment

·         Validate/cross-check about the past record of entrepreneurs directly or indirectly through network resources / from the community /market etc.

·         Collect reference from the entrepreneurs

 
4. Short Listing the Potential Parties

• Short listing followed by final selection

5. Final selection

• Document the paper for the innovator’s consent (approval of innovator in documented form with signature) for the final selection as a base to proceed in the agreement

6. Entering into Agreement  

·         Prepare the draft agreement with the help of a legal adviser containing the terms and conditions mutually decided by both innovator and entrepreneurs

·         Give final shape to the agreement by signing the legal document on stamp paper in presence of witnesses 

·         Hand over the original copy to entrepreneurs and innovators

7. Monitoring the Agreement Implementation

·         Follow up the terms & condition decided to fulfill the obligation of both innovators and entrepreneurs

·         Having a formal meeting of innovator and entrepreneurs once in three (or six) months is a must to monitor the agreement and also to evaluate the diffusion of technology. Include the necessary clause in the agreement for the same.

 
8. Evaluation / Feed back 
 

• Evaluate the agreement at regular interval and take necessary actions based on prevailing condition / situation.